Medical Records

For questions regarding your medical records, or to place a request for your medical records, please contact us through our secure patient portal. You can access the portal by clicking here. The portal is the preferred method of contact, but if you are unable to utilize the portal, please call our Medical Records department Monday through Friday between the hours of 8:00am-4:00pm at 937-439-6186; press option 4. To fax, dial 937-439-6189.

Requesting Records

The Health Insurance Portability and Accountability Act of 1996 (HIPPA) allows a fee to be associated with processing medical records requests. However, there is no fee for medical records requests sent directly to a physician or health care facility for continuity of care. Please allow 7-10 business days from the date received for processing.

For requests made by patients or their representatives:

$3.11 per page for the first 10 pages,
65 cents per page for pages 11-50,
26 cents per page for pages numbering more than 50.

With respect to data resulting from an X-ray, MRI or CAT scan, recorded on paper or film:
$2.13 per page.

The actual cost of postage may be charged.

For a requests made by someone other than the patient or patient’s representative:

An initial fee of $19.17 to compensate for the records search.
$1.26 per page for the first 10 pages,
65 cents per page for pages 11 through 50,
26 cents per page for pages numbering more than 50.

With respect to data resulting from an X-ray, MRI or CAT scan, recorded on paper or film:
$2.13 per page.

The actual cost of postage may be charged.

*information taken from the Ohio Department of Health